Late-Breaking Abstract Submission for the 51st ASH Annual Meeting and Exposition, December 5-8, 2009, New Orleans, LA
Late-Breaking Abstract Submission Deadline:
October 29, 2009
Use the links on the left to navigate this page or access further information on the ASH Web site. Complete call for abstracts information can be found on the ASH site (accessed via the "Abstracts Information" link to the left).
Eligibility
To submit an abstract, the following criteria must be met:
Late-breaking abstracts should highlight novel and substantive studies of high impact. The late-breaking abstract deadline is not intended to be merely an extension of the general submission deadline and will focus on capturing abstracts with ground-breaking and novel data that otherwise could not be presented at the annual meeting.
The selection process will be highly competitive; no more than six abstracts will be selected for an oral presentation in a late-breaking abstracts session on Tuesday morning of the ASH annual meeting.
Examples of suitable late-breaking abstracts might include the results of a practice-changing prospective clinical trial or the discovery of a mechanism underlying or characterizing a disease process (such as the JAK2 mutation in myeloproliferative disorders), which were not fully available by the general abstract submission deadline.
Late-breaking abstracts are not eligible for oral or poster presentation in the regular ASH annual meeting abstract program. Late-breaking abstracts will not be chosen from among the abstracts submitted by the general submission deadline, but all other ASH policies stated in the general submission abstracts will still apply.
The accepted late-breaking abstracts will be published online. Due to time constraints, they will not be part of the print Blood abstracts issue.
At least one of the authors must be an ASH member, who has paid the current membership dues. If none of the abstract authors is an ASH member, the abstract must be sponsored by a current ASH member or it will not be reviewed. ASH members are urged to use their judgment in restricting sponsorship to a reasonable number of abstracts, keeping in mind that they are endorsing the authenticity and quality of each abstract that they sponsor.
Data published, either online or in print, by October 29, presented in a major national or international meeting, or to be presented at the ASH Annual Meeting or at the ASH Friday Satellite Symposia will generally not be eligible for consideration. The authors must request Special Consideration if the abstract is a minor extension of published work or if the author has a reason to believe that the data will be published, either online or in print, or presented prior to the ASH annual meeting.
The first author listed for each abstract serves as the presenting author and as the primary contact for all correspondence regarding the abstract, unless otherwise specified under the "Contact Information" section of the online abstract submission system.
The presenting author must be one of the co-authors listed on the submitted abstract.
The presenting author is responsible for the following:
Ensuring that all authors have read the abstract and agreed to be co-authors. Failure to get approval from all authors will result in rejection of the abstract.
Notifying all co-authors of any additions, deletions, and changes to the program, as may be communicated by ASH.
Obtaining all the conflict of interest disclosure and copyright transfer information from co-authors.
Forwarding all correspondence to all co-authors, including the ASH policies and guidelines, and the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support for Continuing Medical Education (CME).
The electronic submission system is compatible with PC Windows and Apple computers and with most browsers, including Mozilla Firefox, Internet Explorer, Safari, and Netscape. However, Mac users are encouraged to use Mozilla Firefox.
E-mail Address - this should match the e-mail on file in ASH's membership database (if applicable)
Alternate E-mail Address (optional)
Conflict-of-Interest Disclosure Information - for each author listed
Mailing Address
Payment Information
There is a nonrefundable handling fee of $60 charged with abstract submission.
Credit cards accepted: Visa, MasterCard, and American Express
It is not a requirement that payment be made by an author listed on the abstract. However, you should have the appropriate payment information - name on the credit card, the card number and expiration date - in hand before you begin submitting.
The abstract submission process is a step-by-step process - you will not be able to advance to the next step until you have completed the requirements on the current step.
DO NOT use your browser's Back button while submitting. Use the links in the left frame (Abstract Control Panel) of the submission page.
You can access any completed step at any time during the process, even after concluding your submission. Abstracts can be edited or withdrawn at any time before the deadline.
It is not necessary to complete the submission process in one session. After you submit the title of your abstract you will receive an e-mail with a link back to your submission.
Make note of your ID and Password - you can use it to log in below.
Helpful Hints
Mac users are encouraged to use Mozilla Firefox to submit their abstracts.
For authors who are ASH members the e-mail address on file with ASH should be used. If that e-mail address is no longer their preferred address, the current preferred e-mail should be updated with the ASH membership department FIRST.
When adding authors to the abstract, you will be able to search the ASH membership database. Be sure to always use a matching result, even if some of the contact information displayed is out of date. You will be given the opportunity to update it after selecting it. Do not enter a person from scratch if they already exist in the database.
Please consider the following before submitting your abstract to the ASH Annual Meeting:
Q: What is the submission deadline for the late breaking abstracts? A: The deadline for all late breaking abstracts is October 29, 2009 at 11:59 p.m. PDT. Submissions that are incomplete at this time will be rejected without review.
Q: Can I still submit and abstract if I presented it at another scientific meeting or submitted it to a journal? A: Only material that is previously unpublished will be accepted. Abstracts presented at other major national or international meetings (e.g., ASCO or EHA) or presented at the ASH Friday Satellite Symposia are not eligible unless the data are substantially new. If your abstract was presented at a small subspecialty meeting or of it substantively differs from an earlier submission, it may still qualify for submission for the ASH meeting. When in doubt, you are encouraged to request Special Consideration during the submission process. Use the Special Consideration textbox also if the abstract differs materially from what was previously published or has been submitted elsewhere and the publication date falls after the Annual Meeting date. A final decision will be made on a case-by-case basis.
Q: How long can the abstracts be? A: The abstracts are limited to a maximum of 3,800 characters. Note that this character count does not include spaces but does include the space allocated to tables and/or figures.
Q: How many abstracts can a single author submit? A: There no set limit as to the number of abstracts a single author can submit.
Q: How many authors can contribute to a single abstract? A: There is no set limit to the number of authors who can contribute to a single abstract.
Q: What if I was not able to submit my abstract at this time? A: ASH now allows for the submission of late-breaking abstracts, covering ground-breaking research results that were not available by the regular submission deadline. Please note that only six late-breaking abstracts will be accepted for presentation, regardless of how many are submitted.
Q: When will my accepted abstract be published? A: Abstracts that are accepted for presentation will be made available on-line in the second part of November on the ASH Web site. They will be also available on the online-only Blood Web site
Q: When will I know if my late-breaking abstract has been accepted? A: You will be notified after November 15. Please note that the Late-Breaking abstracts will be not be included in the printed abstract supplement to Blood, but they will be in the Online Program and Abstracts as well as posted on the Blood Abstract site in a permanent archive.
