Late-Breaking Abstract Submission for the 50th ASH Annual Meeting and Exposition, December 6-9, 2008, San Francisco, CA
Late-Breaking Abstract Submission Deadline:
October 29, 2008
Use the links on the left to navigate this page or access further information on the ASH website. Complete call for abstracts information can be found on the ASH site (accessed via the "Abstracts Information" link to the left).
Eligibility
To submit a late-breaking abstract, the following criteria must be met:
Recognizing that the results of some exciting research may not be available by the general abstract submission deadline, ASH created an option of late-breaking abstract submissions. The late-breaking abstract deadline is not intended to be merely an extension of the general submission deadline; the reviewers will focus on capturing abstracts with ground-breaking and novel studies of high impact that otherwise could not be presented at the annual meeting.
The late-breaking abstract submission program is available October 22 - October 29, 2008. The selection process is competitive; no more than 6 abstracts will be selected for an oral presentation in a late-breaking abstracts session on Tuesday morning of the ASH annual meeting. Examples of suitable late-breaking abstracts might include the results of a practice-changing prospective clinical trial or the discovery of a mechanism underlying or characterizing a disease process (such as the JAK2 mutation in myeloproliferative disorders), which were not fully available by the general abstract submission deadline.
Late-breaking abstracts are not eligible for oral or poster presentation in the regular abstract program and will not be chosen from among the abstracts submitted by the general submission deadline; all other ASH policies stated in the general submission Call for Abstracts still apply.
The accepted late-breaking abstracts will be published online on the ASH Web site and on the Blood Web site. Due to time constraints, they will not be part of the supplemental Blood abstracts print issue.
At least one of the authors must be an ASH member who is current in payment of his/her membership dues. If none of the abstract authors are ASH members, the abstract must be sponsored by a current ASH member or it will not be reviewed.
Data published either online or in print by October 29 or to be presented at the ASH Friday Satellite Symposia will not be eligible for consideration. Authors must request Special Consideration if the abstract is a minor extension (10 percent) of published work or if the author has a reason to believe that the data will be published either online or in print or have been presented at a major meeting prior to the ASH annual meeting.
The first author listed for each abstract serves as the presenting author and as the primary contact for all correspondence regarding the abstract, unless otherwise specified.
The presenting author must be one of the co-authors listed on the submitted abstract.
The presenting author is responsible for the following:
Ensuring that all authors have read the abstract and agreed to be co-authors. Failure to get approval from all authors will result in rejection of the abstract.
Notifying all co-authors of any additions, deletions, and changes to the program, as may be communicated by ASH.
Obtaining all the disclosure information from co-authors.
Forwarding all correspondence to all co-authors, including the ASH policies and guidelines, and the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support for Continuing Medical Education (CME).
The electronic submission system is compatible with PC Windows and Apple computers, and with most browsers, including Mozilla Firefox, Internet Explorer, Safari, and Netscape. However, Mac users are encouraged to use Mozilla Firefox.
Email Address - this should match the email on file in ASH's membership database (if applicable)
Alternate Email Address (optional)
Conflict-of-Interest Disclosure Information - for each author listed
Payment Information
There is a nonrefundable handling fee of $60 charged with abstract submission.
Credit cards accepted: Visa, MasterCard, and American Express
It is not not a requirement that payment be made by an author listed on the abstract. However, you should have the appropriate payment information - name on the credit card, the card number and expiration date - in hand before you begin submitting.
The abstract submission process is a step-by-step process - you will not be able to advance to the next step until you have completed the requirements on the current step.
DO NOT use your browser's Back button while submitting. Use the links in the left frame (Abstract Control Panel) of the submission page.
You can access any completed step at any time during the process, even after concluding your submission. Abstracts can be edited or withdrawn at any time before the deadline.
It is not necessary to complete the submission process in one session. After you submit the title of your abstract you will receive an email with a link back to your submission.
Make note of your ID and Password - you can use it to log in below.
Helpful Hints
Mac users are encouraged to use Mozilla Firefox to submit their abstracts.
For authors who are ASH members the email address on file with ASH should be used. If that email address is no longer their preferred address it should be updated with the ASH membership department.
When adding authors to the abstract you will be able to search the ASH membership database. Be sure to use any matching results, even if some of the information contained therein is out of date. You will be given the opportunity to update it after selecting it. Do not enter a person from scratch if they are already exist in the database.
Please consider the following before submitting your abstract to the ASH Annual Meeting:
Q: What is the submission deadline for the abstracts? A: The deadline for all abstracts is October 29, 2008 at 11:59 p.m. Pacific Time. Submissions that are incomplete at this time will be rejected.
Q: Can I still submit and abstract if I presented it at another scientific meeting or submitted it to a journal? A: Only material that is previously unpublished will be accepted. A form is provided during the submission process to request special consideration if the abstract differs materially from what was previously published or has been submitted elsewhere and the publication date falls after the Annual Meeting date. A final decision will be made on a case-by-case basis.
Q: How long can the abstracts be? A: The abstracts are limited to a maximum of 3,800 characters. Note that this character count does not include spaces but does include the space allocated to tables and figures.
Q: How many abstracts can a single author submit? A: A single author is not limited to the number of abstracts he or she can submit.
Q: How many authors can contribute to a single abstract? A: There is no limit to the number of authors who can contribute to a single abstract.
Q: What if I am not able to submit my abstract at this time? A: ASH now allows for the submission of late-breaking abstracts, covering ground-breaking research results that were not available by the regular submission deadline. Please note that only six abstracts will be accepted, regardless of how many are submitted.
Q: When will I know if my abstract has been accepted? A: You will receive an e-mail after November 15, 2008 notifying you if your abstract has been accepted and whether you are invited to present it in an oral Late-Breaking session at the Annual Meeting. Please note that only 6 abstracts will be accepted. All others will be rejected.
Q: When will my abstract be published? A: Accepted late-breaking abstracts will be made available on-line in the second part of November on the ASH Web site. They will be also available on the online-only Blood Web site but will NOT be published in the print Blood abstract issue dated November 16, 2008.
